Click Spark

Meeting Assistant Notice

A note-taking assistant has joined a meeting you are in. This page says plainly what it does, what it will never do, who can read the notes, and how to ask it to leave.

Last updated September 23, 2026 · Click Spark LLC

What just joined your meeting

A Click Spark meeting assistant was invited to this call by one of the people in it. It appears in the participant list under the name of whoever invited it, or as “Click Spark Assistant” when more than one person did. It is software, not a person, and it is there to take notes.

It is never hidden. If you can see this page, it is because it announced itself in the meeting chat when it arrived.

What it records

  • The spoken words. It produces a written transcript of what is said.
  • A shared screen, when somebody shares one. It reads the text off what is presented, so a figure on a slide can be checked against what was said about it.

We never capture anyone’s screen. We receive what was deliberately shared with the meeting. The assistant cannot see your display, your windows, your notifications, or which application you have open. The simple test: if everyone on the call can see it, the assistant may read it. If only you can see it, it cannot.

What it never does

  • It never reads your own screen, your files, your messages or your email. A screen somebody deliberately shares with the whole meeting is a different thing, and is covered above.
  • It never joins a meeting it was not invited to by somebody on the account.
  • It never speaks, and it never posts meeting content into the chat. It writes exactly two things: the notice announcing itself, and a confirmation when somebody asks it to stop.
  • It never assigns anybody a task on its own. Everything it captures is a suggestion that a person has to accept before it becomes real.
  • It never decides who said what from the sound of a voice. Names come from the meeting’s own participant list, and anything it cannot establish is recorded as unknown rather than guessed.

Who can read the notes

The notes belong to the workspace of the person who invited the assistant, and are visible to that team. If more than one person invited it, each of them receives a copy.

Notes are internal by default. Sharing a meeting with a client is a deliberate choice somebody makes for that meeting. Where a client does receive a summary, it covers what was decided and what work happened, and does not list individual meetings or the days on which they took place.

If two different Click Spark customers are on the same call, each has its own assistant and its own separate record. Their notes are never combined.

How to switch it off

Type either of these into the meeting chat. Anyone on the call can use them, not only the person who invited the assistant, and you do not need anybody’s permission.

  • assistant no screen — it stops noting anything shared on screen for the rest of the call, and carries on with the spoken notes.
  • assistant leave — it leaves the meeting.

Spanish works too: asistente sin pantalla and asistente salir. It will confirm in the chat so you can see that it heard you. Anything captured in the seconds before it acted is deleted rather than kept. Saying it out loud works as well: ask anybody on the Click Spark side to type it for you.

You do not need a reason, and nobody has to justify asking. Consent to being recorded is not something we assume from silence, and the law in several places where we and our customers work requires everyone on a call to agree.

On Zoom the assistant is not a participant and there is no chat to write to. There, ask the person who invited it to stop the recording from their Click Spark account.

How long anything is kept

The transcript and the notes are kept in the customer’s workspace for as long as they keep them, and are deleted when they delete them or close the account. Images of a shared screen are not kept as images: the text is read out of them and the picture is discarded shortly afterwards, unless a specific task points at it as evidence.

A customer can ask us to delete a meeting and everything derived from it. Write to hello@clickspark.net and say which meeting.

How the notes are produced

The assistant proposes; a person disposes. Every suggested task quotes the exact sentence and the moment in the call it came from, so whoever reviews it can check the claim rather than trust it. Nothing becomes a task, a deadline or an obligation until somebody on the account accepts it.

Automated systems help classify what was said. They are used to sort and flag, never to decide on their own that somebody owes somebody else a piece of work.

The rest of the terms

This page describes one feature. Our full Terms and Conditions and Privacy Policy govern everything else, including how Click Spark LLC handles personal information. If anything here conflicts with those, they control.

Questions about the assistant, or a request to have a recording removed: hello@clickspark.net.